Billing & change orders · Concrete & masonry
Bill and collect on schedule, every month.
The AIA pay app is due the 25th — schedule of values, lien waivers, percent-complete by line. Miss it and payment slips a full cycle.
The reality
Cash flow on a concrete job is a billing-cycle problem.
The PM rushes the AIA G702/G703 the night before it's due, guesses percent-complete by line, scrambles for conditional lien waivers from suppliers, and lets a stack of field T&M tickets sit unpriced until the change order window has closed and the money is gone.
The operator prepares the pay app against the schedule of values, updates stored materials and retainage, prices T&M tickets into change orders the moment work is done, and tracks each invoice through approval to payment so the cycle never slips.
How the operator runs billing & change orders
Pay app #7 · CMU-2207
drafting- Schedule of values updated
- Percent-complete by line set
- Conditional lien waivers — collecting
01Prepare the pay app
Builds the G702/G703 against the schedule of values with percent-complete, stored materials, and retainage.
CO log · CMU-2207
pricing- T&M ticket 41 — labor and material priced
- CO 09 — drafted from tickets
- CO 09 — routed to GC for approval
02Price T&M into COs
Turns field T&M tickets into priced change orders before the contract change window closes.
Pay app #6 · Collections
collecting- Pay app #6 — approved by GC
- Day 30 — payment reminder sent
- Past terms — escalating
03Track to payment
Follows each invoice and change order through approval and chases anything past terms.
The outcome
−40% days outstanding on monthly billings
Revenue billed and collected on schedule.
- The pay app submitted on time and complete, not the night before
- T&M priced into a change order before the window closes
- Every invoice chased through approval to payment
Common questions
Billing & change orders
- What does the Billing & change orders operator do?
- The operator prepares the pay app against the schedule of values, updates stored materials and retainage, prices T&M tickets into change orders the moment work is done, and tracks each invoice through approval to payment so the cycle never slips.
- What impact does the Billing & change orders operator have?
- −40% days outstanding on monthly billings. Revenue billed and collected on schedule.
- How does the Billing & change orders operator work?
- Builds the G702/G703 against the schedule of values with percent-complete, stored materials, and retainage. Turns field T&M tickets into priced change orders before the contract change window closes. Follows each invoice and change order through approval and chases anything past terms.
More operators in Concrete & masonry
See the full catalogue →