Inventory & supply administration · Veterinary clinics
Hold stock and DEA logs without counts.
Ketamine runs low mid-week because nobody reordered, and the controlled-substance log has a gap. Surgery gets delayed and a DEA inspection would flag the record.
The reality
Veterinary inventory is a reorder problem.
Medications and surgical supplies deplete unpredictably, reorder happens by memory, and the controlled-substance log — required for every Schedule II–V drug — only gets attention when something is off. Vendor invoices from MWI or Patterson sit unreconciled against what actually arrived.
The operator owns stock and the log. It watches usage against reorder points, places POs before stockout, reconciles vendor invoices line by line, and keeps the controlled-substance log accurate to every dispense so a DEA inspection finds a clean record.
How the operator runs inventory & supply administration
Inventory · Ketamine 100mg/ml
reordering- Stock below reorder point
- Vendor selected — MWI
- PO-7741 — placing
01Watch stock and reorder
Tracks usage against reorder points, detects low stock, and places the PO with the vendor before stockout.
PO-7741 · Receiving
reconciling- Delivery matched to PO
- Invoice price verified
- On-hand count — updating
02Reconcile the receipt
Matches the delivery against the PO and vendor invoice, flags shorts or price changes, and updates on-hand counts.
Controlled log · Ketamine (CIII)
logging- Received quantity recorded
- Running balance recalculated
- Dispense entries — reconciling
03Update the controlled log
Records the received quantity in the controlled-substance log and keeps the running balance accurate to every dispense.
The outcome
−55% of inventory admin off the team
Maintain stock levels and DEA compliance without manual counts.
- Reorders happen before stockout, not after surgery is delayed
- The controlled-substance log stays inspection-clean to every dispense
- Vendor invoices get reconciled against what actually arrived
Common questions
Inventory & supply administration
- What does the Inventory & supply administration operator do?
- The operator owns stock and the log. It watches usage against reorder points, places POs before stockout, reconciles vendor invoices line by line, and keeps the controlled-substance log accurate to every dispense so a DEA inspection finds a clean record.
- What impact does the Inventory & supply administration operator have?
- −55% of inventory admin off the team. Maintain stock levels and DEA compliance without manual counts.
- How does the Inventory & supply administration operator work?
- Tracks usage against reorder points, detects low stock, and places the PO with the vendor before stockout. Matches the delivery against the PO and vendor invoice, flags shorts or price changes, and updates on-hand counts. Records the received quantity in the controlled-substance log and keeps the running balance accurate to every dispense.
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