Subcontractor management · General contracting
Keep every sub compliant and under contract.
Subs start work on expired COIs, the wrong additional-insured endorsement, or no signed subcontract at all. Nobody notices until a claim or audit forces the issue.
The reality
An uninsured sub is the GC's liability.
Qualifying a new sub, issuing the subcontract, collecting the certificate of insurance with the right endorsements, and tracking it through expiration is pure administrative drag — and the work that gets skipped when a PM is busy. When a COI lapses mid-project, the exposure lands on the GC.
The operator owns the sub from prequalification through close. It runs the prequal, issues and chases the subcontract, validates COIs against contract requirements, tracks renewals before they expire, and escalates performance issues with the record attached.
How the operator runs subcontractor management
Sub onboarding · Apex Mechanical
qualifying- Prequal form + financials reviewed
- License + bond capacity verified
- Subcontract — issued for signature
01Prequalify and contract
Runs prequalification, verifies licensing and bonding capacity, and issues the subcontract with the correct scope and flow-downs.
COI · Apex Mechanical
validating- GL + auto limits meet contract
- Additional insured endorsement present
- Waiver of subrogation — requested
02Validate insurance
Checks the COI for limits, additional-insured and waiver-of-subrogation endorsements, and matches it to contract requirements.
Compliance register · Project 118
monitoring- Renewals due in 30 days flagged
- Backcharge logged with photos
- Cure notice — drafted for PM review
03Track renewals and performance
Flags expiring COIs before they lapse and escalates schedule or quality issues with the documentation attached.
The outcome
−50% sub-onboarding admin off the team
Compliant, performing subs under contract on every project.
- No sub working on an expired or non-conforming COI
- Subcontracts issued, chased, and executed before mobilization
- Performance issues escalated with the record already assembled
Common questions
Subcontractor management
- What does the Subcontractor management operator do?
- The operator owns the sub from prequalification through close. It runs the prequal, issues and chases the subcontract, validates COIs against contract requirements, tracks renewals before they expire, and escalates performance issues with the record attached.
- What impact does the Subcontractor management operator have?
- −50% sub-onboarding admin off the team. Compliant, performing subs under contract on every project.
- How does the Subcontractor management operator work?
- Runs prequalification, verifies licensing and bonding capacity, and issues the subcontract with the correct scope and flow-downs. Checks the COI for limits, additional-insured and waiver-of-subrogation endorsements, and matches it to contract requirements. Flags expiring COIs before they lapse and escalates schedule or quality issues with the documentation attached.
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