Billing & change orders · Site work & excavation
Bill every cubic yard and hour, collect faster.
Field tickets for T&M dirt and unit-price haul sit in a truck cab, and change orders get worked before they're priced and signed. Invoices age 60-plus days.
The reality
Site-work billing is a field-ticket problem.
Unit-price and T&M work generates a stack of daily tickets — yards moved, equipment hours, operator time — that must be reconciled, priced, and turned into an invoice, while extra work needs a signed change order before it's billable.
The operator compiles field tickets, prices the change, issues the change order for signature, generates the invoice with backup, and tracks it to payment so the work converts to cash instead of aging.
How the operator runs billing & change orders
Project SW-204 · Tickets
reconciling- Ticket 1188 — 640 cy haul
- Operator hours matched
- Extra work tagged — CO
01Compile field tickets
Gathers daily tickets, reconciles yards and equipment hours, and matches them to contract or extra work.
SW-204 · CO #6
executing- Rock excavation priced
- CO issued to owner
- Signature — pending
02Price & sign the CO
Prices the change against unit rates or T&M, issues the change order, and routes for owner signature.
SW-204 · Invoice 5041
collecting- Invoice issued — backup attached
- Day 18 — reminder sent
- Payment — tracking
03Invoice & collect
Generates the invoice with ticket backup and tracks it to payment, following up before it ages.
The outcome
−30% days from completed work to payment received
Every cubic yard and hour billed and collected.
- Field tickets converted to invoices, not lost in a truck cab
- No extra work performed before a signed change order
- Invoices followed to payment instead of aging past 60 days
Common questions
Billing & change orders
- What does the Billing & change orders operator do?
- The operator compiles field tickets, prices the change, issues the change order for signature, generates the invoice with backup, and tracks it to payment so the work converts to cash instead of aging.
- What impact does the Billing & change orders operator have?
- −30% days from completed work to payment received. Every cubic yard and hour billed and collected.
- How does the Billing & change orders operator work?
- Gathers daily tickets, reconciles yards and equipment hours, and matches them to contract or extra work. Prices the change against unit rates or T&M, issues the change order, and routes for owner signature. Generates the invoice with ticket backup and tracks it to payment, following up before it ages.
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