Project administration · Site work & excavation
Every yard documented and invoiced on time.
Daily quantities live on crumpled field tickets and the monthly G702 pay app is a weekend scramble. Missing as-builts and lien waivers hold retention.
The reality
Site-work admin is a documentation problem.
Field foremen log yards moved and hours run on paper, the owner wants a G702/G703 pay app tied to the schedule of values, and closeout needs as-builts, density reports, and lien waivers — and any gap holds the payment.
The operator opens the project file, logs daily quantities against the SOV, prepares the pay application with backup, and assembles the closeout package so billings and retention release on schedule.
How the operator runs project administration
Project SW-204 · Daily log
logging- SOV imported
- Day 12 — 980 cy moved
- Equipment hours — entering
01Open & log daily
Sets up the project file and SOV, then records daily quantities and hours from field tickets.
SW-204 · Pay app #4
billing- G703 lines updated
- Quantity backup attached
- Owner routing — pending
02Prepare the pay app
Builds the G702/G703 against the schedule of values, attaches backup, and routes for owner approval.
SW-204 · Closeout
assembling- As-builts collected
- Density reports filed
- Lien waivers — gathering
03Assemble closeout
Compiles as-builts, density reports, and lien waivers so retention releases without a hold.
The outcome
−50% admin hours per site-work project
All site-work contracts documented and invoiced on time.
- Daily quantities captured off field tickets, not lost
- Pay apps tied to the SOV with backup attached every cycle
- Closeout assembled so retention releases on schedule
Common questions
Project administration
- What does the Project administration operator do?
- The operator opens the project file, logs daily quantities against the SOV, prepares the pay application with backup, and assembles the closeout package so billings and retention release on schedule.
- What impact does the Project administration operator have?
- −50% admin hours per site-work project. All site-work contracts documented and invoiced on time.
- How does the Project administration operator work?
- Sets up the project file and SOV, then records daily quantities and hours from field tickets. Builds the G702/G703 against the schedule of values, attaches backup, and routes for owner approval. Compiles as-builts, density reports, and lien waivers so retention releases without a hold.
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