Contract & settlement desk · Row crop farming
Every bushel contracted, delivered, and settled right.
Grain moves on cash, basis, HTA, and deferred-price contracts, each with a settlement that nets out dockage, moisture, and shrink. A misread scale ticket quietly costs thousands.
The reality
Settlement is a reconciliation problem.
The team tracks open contracts against the futures and basis they were priced on, matches scale tickets to delivery contracts, and checks the elevator's settlement for moisture, dockage, and shrink deductions — usually long after the truck has left the scale.
The operator owns it end to end: it logs each contract and its pricing terms, confirms delivery against scale tickets, reconciles the elevator settlement line by line, and flags any unpriced HTA or basis contract before the delivery window closes.
How the operator runs contract & settlement desk
Contract GC-2026-244 · Basis
logging- Bushels and delivery window set
- Basis vs futures month recorded
- Pricing deadline tracked
01Log the contract
Records each cash, basis, or HTA contract with its bushels, delivery window, and pricing terms.
Delivery · Scale tickets
matching- Tickets matched to contract
- Net bushels applied
- Remaining balance updated
02Confirm delivery
Matches scale tickets to the contract and applies them against contracted bushels as loads are delivered.
Settlement · Invoice 2026-2210
reconciling- Moisture and shrink checked
- Dockage verified against grade
- Net price reconciled to contract
03Reconcile settlement
Checks the elevator settlement for moisture, dockage, and shrink, and flags any deduction that does not match.
The outcome
−60% of settlement work off the team
All bushels contracted and settled accurately.
- Open contracts tracked to their pricing deadlines and delivery windows
- Scale tickets matched to contracts before bushels are double-counted
- Moisture, dockage, and shrink deductions checked on every settlement
Common questions
Contract & settlement desk
- What does the Contract & settlement desk operator do?
- The operator owns it end to end: it logs each contract and its pricing terms, confirms delivery against scale tickets, reconciles the elevator settlement line by line, and flags any unpriced HTA or basis contract before the delivery window closes.
- What impact does the Contract & settlement desk operator have?
- −60% of settlement work off the team. All bushels contracted and settled accurately.
- How does the Contract & settlement desk operator work?
- Records each cash, basis, or HTA contract with its bushels, delivery window, and pricing terms. Matches scale tickets to the contract and applies them against contracted bushels as loads are delivered. Checks the elevator settlement for moisture, dockage, and shrink, and flags any deduction that does not match.
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