Haulage billing & ticketing · Mining & aggregates
Bill every load at the right rate, no leakage.
Weighbridge tickets pile up against rate cards that change by material, distance, and customer. Mismatched tonnes and missing tickets quietly leak margin every billing cycle.
The reality
Unbilled tickets are lost revenue.
Each haul produces a weighbridge ticket with net tonnes, a material code, and a destination, and each has to be priced against the right line on the customer's rate card — which varies by product, haul distance, and minimum load. Tickets go missing, tare weights get keyed wrong, and rates get applied from last quarter. The leakage is invisible until a reconciliation no one has time to run.
The operator owns the billing cycle end to end. It captures every ticket, matches it to the PO and the current rate, flags tonnage and rate variances for review, issues the invoice, and closes the cycle with nothing left unbilled.
How the operator runs haulage billing & ticketing
Billing cycle · Customer ARC · Tickets
capturing- Weighbridge tickets imported — 412
- Net tonnes reconciled to dispatch
- 3 PODs missing — requested
01Capture the tickets
Ingests weighbridge tickets, e-tickets, and PODs, and reconciles net tonnes against the dispatched loads.
Rate match · PO 88-4410
matching- Material and distance rate applied
- Minimum-load adjustments checked
- Rate variance on 4 loads — flagged
02Apply rate, flag variance
Prices each load against the current PO rate card and flags any tonnage or rate mismatch for review.
Invoice INV-7732 · Customer ARC
issued- Invoice generated against PO
- Posted to finance system
- Cycle closed — zero unbilled tickets
03Invoice and close
Issues the invoice against the PO, posts it, and closes the cycle with every load accounted for.
The outcome
−70% of billing-cycle work off the team
Every haul billed correctly, no leakage.
- Every ticket is matched to a load and a rate before it is invoiced
- Tonnage and rate variances surface before the invoice goes out
- Cycles close with nothing left unbilled
Common questions
Haulage billing & ticketing
- What does the Haulage billing & ticketing operator do?
- The operator owns the billing cycle end to end. It captures every ticket, matches it to the PO and the current rate, flags tonnage and rate variances for review, issues the invoice, and closes the cycle with nothing left unbilled.
- What impact does the Haulage billing & ticketing operator have?
- −70% of billing-cycle work off the team. Every haul billed correctly, no leakage.
- How does the Haulage billing & ticketing operator work?
- Ingests weighbridge tickets, e-tickets, and PODs, and reconciles net tonnes against the dispatched loads. Prices each load against the current PO rate card and flags any tonnage or rate mismatch for review. Issues the invoice against the PO, posts it, and closes the cycle with every load accounted for.
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