Vendor & contractor administration · Mining & aggregates
Onboard compliant contractors, resolve POs on time.
A drill-and-blast contractor can't reach site until insurances, inductions, SWMS, and high-risk licences clear. The paperwork bounces between procurement, HSE, and the contractor while the job waits.
The reality
An unverified contractor can't go to site.
Before a contractor turns a wheel on site, someone has to confirm public liability and workers' comp cover are current, the high-risk work licences are valid, the SWMS are submitted, and site inductions are booked — then raise the PO against the right cost code. Each check sits with a different team, and an expired certificate of currency stops the job at the gate.
The operator owns contractor admin end to end. It runs the compliance checks, chases the missing or expiring documents, raises the PO, and activates the vendor — then keeps insurances and licences monitored so a lapse is caught before it becomes a gate stop.
How the operator runs vendor & contractor administration
Onboarding · Contractor DBC-204
checking- Public liability — currency verified
- Workers comp — current
- SWMS — outstanding, requested
01Run compliance checks
Verifies insurances, high-risk licences, and SWMS against site requirements and flags any gap or expiry.
PO request · DBC-204 · Drill & blast
raising- Scope and rate confirmed
- Cost code assigned
- PO routed for approval
02Raise the PO
Once cleared, raises the purchase order against the correct cost code and routes it for approval.
Vendor DBC-204 · Status
active- Inductions confirmed booked
- Vendor activated for site access
- Certificate expiry — monitoring set
03Activate and monitor
Activates the vendor on clearance and keeps insurances and licences monitored for upcoming expiry.
The outcome
−50% of vendor admin work off the team
Compliant contractors, POs resolved on time.
- No contractor reaches the gate without verified, current documents
- POs are raised against the right cost code and approved without chasing
- Expiring insurances and licences are caught before they stop a job
Common questions
Vendor & contractor administration
- What does the Vendor & contractor administration operator do?
- The operator owns contractor admin end to end. It runs the compliance checks, chases the missing or expiring documents, raises the PO, and activates the vendor — then keeps insurances and licences monitored so a lapse is caught before it becomes a gate stop.
- What impact does the Vendor & contractor administration operator have?
- −50% of vendor admin work off the team. Compliant contractors, POs resolved on time.
- How does the Vendor & contractor administration operator work?
- Verifies insurances, high-risk licences, and SWMS against site requirements and flags any gap or expiry. Once cleared, raises the purchase order against the correct cost code and routes it for approval. Activates the vendor on clearance and keeps insurances and licences monitored for upcoming expiry.
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