Project administration · MEP engineering
Keep every MEP project on schedule and in fee.
MEP projects bleed fee through scope creep and missed deliverable dates buried in Deltek. The lead engineer learns the design phase is over budget only at month-end.
The reality
Fee burn is invisible until it's gone.
A PM opens the project, sets up the deliverable log, and then loses sight of it. Hours pile against the design development and construction document phases, client review comments arrive late, and the deliverable schedule drifts. By the time the fee report runs at month end, the design budget is blown and the schedule has slipped two weeks.
The operator owns project administration end to end. It opens the project, maintains the deliverable log against contract milestones, tracks fee burn by phase against budget, and coordinates client review cycles — so the engineer sees a budget or schedule problem while there's still time to act.
How the operator runs project administration
Project MEP-2241 · Setup
initializing- Contract fee loaded by phase
- Deliverable log built — SD, DD, CD, CA
- Milestone dates mapped to schedule
01Open and set up the project
Creates the project record, loads the contract fee by phase, and builds the deliverable schedule from the milestone dates.
Project MEP-2241 · Fee burn
monitoring- Schematic design closed — under fee
- Design dev at 71% budget, on track
- CD phase trending 12% over — flagged
02Monitor fee burn by phase
Tracks logged hours against budget per phase, flags overruns early, and surfaces phases trending past fee.
Project MEP-2241 · Reviews
coordinating- 60% CD set issued for owner review
- Owner comments logged and assigned
- Comment resolution tracked to close
03Coordinate client reviews
Schedules review cycles, tracks comment resolution, and keeps the deliverable schedule aligned to the milestone dates.
The outcome
40% fewer PM admin hours per project
Every MEP engagement on schedule and within fee.
- Fee overruns surfaced by phase while there's still room to correct
- Deliverable dates held against the contract milestones
- Client review comments tracked to resolution, not lost in email
Common questions
Project administration
- What does the Project administration operator do?
- The operator owns project administration end to end. It opens the project, maintains the deliverable log against contract milestones, tracks fee burn by phase against budget, and coordinates client review cycles — so the engineer sees a budget or schedule problem while there's still time to act.
- What impact does the Project administration operator have?
- 40% fewer PM admin hours per project. Every MEP engagement on schedule and within fee.
- How does the Project administration operator work?
- Creates the project record, loads the contract fee by phase, and builds the deliverable schedule from the milestone dates. Tracks logged hours against budget per phase, flags overruns early, and surfaces phases trending past fee. Schedules review cycles, tracks comment resolution, and keeps the deliverable schedule aligned to the milestone dates.
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