Submittals & RFIs · MEP engineering
Close the submittal log before the field stalls.
Equipment submittals and RFIs pile up in Procore while the GC waits on the engineer of record. The trade shows up and the install can't start.
The reality
MEP delays live in the submittal register.
Someone keeps a spreadsheet next to Procore, chasing whether the VAV box cut sheets went to the EOR, whether the panel schedule came back stamped, and which RFIs about beam penetrations are still open. The ball gets dropped between the design engineer's inbox and the GC's submittal portal, and nobody notices until the installer shows up.
The operator owns the register end to end. It logs every submittal and RFI, routes to the right reviewer, tracks the mark-up state, enforces the contractual return clock, and pushes the approved drawing back to the field — so no install waits on an item that quietly sat in someone's queue.
How the operator runs submittals & rfis
Submittal 23 36 00-002 · Air terminal units
routing- VAV box cut sheets logged
- Spec section 23 36 16 matched
- Routed to mechanical EOR
01Log and route the submittal
Reads the submittal package, classifies it by spec section, and routes mechanical, electrical, or plumbing to the right EOR.
Register · Open items
tracking- Panel schedule returned — no exceptions
- RFI-118 duct/beam conflict answered
- Pump submittal — day 9 of 10, escalated
02Track the mark-up clock
Monitors the contractual review window, flags items past the return date, and escalates before the field is blocked.
Submittal 26 24 16-004 · Panelboards
closing- Approved-as-noted stamp received
- Distributed to GC submittal portal
- Dependent feeder submittal released
03Distribute the approved set
Pushes the stamped drawing back to the GC and field, closes the log entry, and releases the next dependent submittal.
The outcome
40% faster average submittal cycle time
No field work blocked by open engineering submittals.
- Every submittal routed to the correct EOR the day it arrives
- Return-date breaches caught before the trade reaches the field
- Approved drawings in installers' hands without a chase
Common questions
Submittals & RFIs
- What does the Submittals & RFIs operator do?
- The operator owns the register end to end. It logs every submittal and RFI, routes to the right reviewer, tracks the mark-up state, enforces the contractual return clock, and pushes the approved drawing back to the field — so no install waits on an item that quietly sat in someone's queue.
- What impact does the Submittals & RFIs operator have?
- 40% faster average submittal cycle time. No field work blocked by open engineering submittals.
- How does the Submittals & RFIs operator work?
- Reads the submittal package, classifies it by spec section, and routes mechanical, electrical, or plumbing to the right EOR. Monitors the contractual review window, flags items past the return date, and escalates before the field is blocked. Pushes the stamped drawing back to the GC and field, closes the log entry, and releases the next dependent submittal.
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