Subcontractor & vendor management · Facilities management
Qualified subs, purchase orders closed on time.
Work goes to a sub whose insurance or RAMS lapsed last month, with no PO raised. The job order sits open with no proof of completion.
The reality
Subcontractor management is a documentation problem.
Every sub carries insurance certs, RAMS, and accreditations that expire on their own clocks, and each job needs a PO, a completion sign-off, and a closed work order. When the documents lapse or the PO never closes, you have unqualified labour on site and open commitments on the ledger.
The operator owns the subcontractor lifecycle: it vets the sub against current documentation, raises the PO, confirms completion against the work order, and keeps the approved-supplier records and performance log up to date.
How the operator runs subcontractor & vendor management
Request WR-7740 · Vetting
vetting- Approved-supplier list filtered
- Insurance and RAMS verified current
- Accreditation — confirming scope
01Vet & select
Checks the work request against approved subs with current insurance, RAMS, and accreditation, then selects one.
Request WR-7740 · Purchase order
raising- PO priced against contract
- PO issued to subcontractor
- Work order — linking PO
02Raise the PO
Raises the purchase order against the contract, issues it to the sub, and links it to the work order.
Request WR-7740 · Closure
closing- Completion sign-off received
- Performance logged against sub
- PO and work order — closing
03Confirm & close
Confirms completion, records performance against the job, and closes the PO and work order.
The outcome
−50% of subcontractor-admin work off the team
Qualified subs, POs closed on time.
- No sub goes to site with lapsed insurance or RAMS
- Purchase orders raised and closed instead of left open on the ledger
- Approved-supplier and performance records stay current
Common questions
Subcontractor & vendor management
- What does the Subcontractor & vendor management operator do?
- The operator owns the subcontractor lifecycle: it vets the sub against current documentation, raises the PO, confirms completion against the work order, and keeps the approved-supplier records and performance log up to date.
- What impact does the Subcontractor & vendor management operator have?
- −50% of subcontractor-admin work off the team. Qualified subs, POs closed on time.
- How does the Subcontractor & vendor management operator work?
- Checks the work request against approved subs with current insurance, RAMS, and accreditation, then selects one. Raises the purchase order against the contract, issues it to the sub, and links it to the work order. Confirms completion, records performance against the job, and closes the PO and work order.
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