Project administration · Specialty trades (glazing, drywall, flooring)
Run the job documented and on program.
The foreman juggles the job file, daily reports, and GC correspondence while running the crew, so something slips. A missed notice becomes a backcharge fight the shop loses.
The reality
Subs get paid on documentation.
The job kicks off and the foreman is supposed to keep the job file, answer GC correspondence in Procore, file daily progress reports, and coordinate when the area will be ready for glazing or when the slab is dry enough to floor. It all competes with running the crew, so something slips — and a missed notice or undocumented delay becomes a backcharge fight.
The operator owns project administration end to end. It sets up the job file, tracks GC submittals and correspondence, logs daily progress against the schedule, and coordinates site access and predecessor work — so the crew shows up to a ready area and every delay is documented when it happens.
How the operator runs project administration
Job DW-2290 · Setup
initializing- Subcontract and SOV loaded
- GC Procore project linked
- Submittal and RFI channels connected
01Set up the job file
Builds the project record, loads the contract and schedule of values, and links the GC's submittal and correspondence channels.
Job DW-2290 · Daily report
logging- Manpower and SF hung recorded
- Level 3 framing complete
- Delay — area not ready, documented
02Log daily progress
Captures the daily report against the schedule, records manpower and area completed, and documents any delay as it occurs.
Job DW-2290 · Access
coordinating- Slab moisture test cleared for flooring
- Hoist time booked with GC
- Next area release confirmed for crew
03Coordinate access
Confirms predecessor work is complete, schedules hoisting or floor access, and keeps the crew flowing to a ready area.
The outcome
−60% project-admin hours per contract
All specialty jobs documented and on-program.
- Every delay documented the day it happens, not at backcharge time
- GC submittals and correspondence answered, not buried
- Crews arriving to a confirmed, ready work area
Common questions
Project administration
- What does the Project administration operator do?
- The operator owns project administration end to end. It sets up the job file, tracks GC submittals and correspondence, logs daily progress against the schedule, and coordinates site access and predecessor work — so the crew shows up to a ready area and every delay is documented when it happens.
- What impact does the Project administration operator have?
- −60% project-admin hours per contract. All specialty jobs documented and on-program.
- How does the Project administration operator work?
- Builds the project record, loads the contract and schedule of values, and links the GC's submittal and correspondence channels. Captures the daily report against the schedule, records manpower and area completed, and documents any delay as it occurs. Confirms predecessor work is complete, schedules hoisting or floor access, and keeps the crew flowing to a ready area.
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