Submittals & RFIs · Specialty trades (glazing, drywall, flooring)
Approve submittals before material is ordered.
Submittals for glass make-up, gypsum assemblies, or flooring color stall in the GC's queue. Order early and you scrap; wait and you miss install.
The reality
Material released early is material reordered.
The shop has to get the storefront system, the gypsum assemblies, or the flooring product approved before it commits a fabrication order or a long-lead glass run. The submittal goes to the GC, routes to the architect, and stalls. Order early and a rejected finish means scrap and reorder; wait and the lead time blows the install date.
The operator owns the submittal log end to end. It logs every product submittal, routes it through the GC to the architect, tracks the approval state against the fabrication clock, and releases the material order only when the stamp comes back — so nothing is ordered on an unapproved finish and nothing waits past its lead time.
How the operator runs submittals & rfis
Submittal 08 44 13-003 · Curtain wall
logging- Glass make-up data sheet attached
- Aluminum finish sample logged
- Matched to spec 08 44 13
01Log the product submittal
Assembles the product data and samples, matches them to the spec section, and logs the submittal for routing.
Submittal 08 44 13-003 · Review
tracking- Routed to GC, on to architect
- Finish RFI on color answered
- Day 6 — fabrication slot held, escalated
02Route and track approval
Sends the submittal through the GC to the architect and tracks the approval state against the fabrication slot.
Submittal 08 44 13-003 · Release
releasing- Approved-as-submitted stamp received
- Glass order released to fabricator
- Log closed, install date confirmed
03Release the material order
Confirms the approved stamp, releases the fabrication or purchase order, and closes the log entry.
The outcome
−35% submittal cycle days
Submittals approved before material is fabricated or ordered.
- No material ordered on an unapproved finish or make-up
- Approvals tracked against the fabrication and lead-time clock
- Material released the moment the stamp comes back
Common questions
Submittals & RFIs
- What does the Submittals & RFIs operator do?
- The operator owns the submittal log end to end. It logs every product submittal, routes it through the GC to the architect, tracks the approval state against the fabrication clock, and releases the material order only when the stamp comes back — so nothing is ordered on an unapproved finish and nothing waits past its lead time.
- What impact does the Submittals & RFIs operator have?
- −35% submittal cycle days. Submittals approved before material is fabricated or ordered.
- How does the Submittals & RFIs operator work?
- Assembles the product data and samples, matches them to the spec section, and logs the submittal for routing. Sends the submittal through the GC to the architect and tracks the approval state against the fabrication slot. Confirms the approved stamp, releases the fabrication or purchase order, and closes the log entry.
More operators in Specialty trades (glazing, drywall, flooring)
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