Subcontractor management · Roofing
Qualified crews on every job, fully compliant.
A crew gets assigned with an expired liability cert and lapsed workers' comp. One onboarding packet stalls for days while the job waits on a signed agreement.
The reality
Sub management is a compliance problem.
Every crew needs to be qualified before it touches a roof — a signed subcontractor agreement, a current COI naming the company as additional insured, active workers' comp, the right license, and a W-9. Let a cert lapse or a packet stall and you either expose the company on a claim or leave a job without a crew.
The operator owns subcontractor management end to end. It qualifies new crews, issues and tracks the agreement, monitors COIs, workers' comp, and licenses for expiry, and assigns compliant crews to jobs — so every roof gets a qualified crew and no one works out of compliance.
How the operator runs subcontractor management
Sub SM-3380 · Qualification
verifying- W-9 and license on file
- COI names company as additional insured
- Workers' comp — verifying active policy
01Qualify the crew
Collects the W-9, license, and insurance, and verifies the crew meets the program requirements.
Sub SM-3380 · Agreement
executing- Master agreement sent for e-signature
- Signed copy filed to crew record
- Scope and rate schedule attached
02Issue the agreement
Sends the subcontractor agreement for signature and files the executed copy to the crew record.
Sub SM-3380 · Compliance
monitoring- COI expiry tracked, renewal requested
- License confirmed current
- Crew assigned to job RF-4419
03Monitor & assign
Tracks COI, comp, and license expiry, and assigns only compliant crews to open jobs.
The outcome
−55% crew onboarding admin per subcontractor
Qualified crews on every job, fully compliant.
- Crews qualified before they touch a roof, not after a claim
- COIs and workers' comp tracked to expiry, so coverage never lapses
- Only compliant crews get assigned, so no job runs at risk
Common questions
Subcontractor management
- What does the Subcontractor management operator do?
- The operator owns subcontractor management end to end. It qualifies new crews, issues and tracks the agreement, monitors COIs, workers' comp, and licenses for expiry, and assigns compliant crews to jobs — so every roof gets a qualified crew and no one works out of compliance.
- What impact does the Subcontractor management operator have?
- −55% crew onboarding admin per subcontractor. Qualified crews on every job, fully compliant.
- How does the Subcontractor management operator work?
- Collects the W-9, license, and insurance, and verifies the crew meets the program requirements. Sends the subcontractor agreement for signature and files the executed copy to the crew record. Tracks COI, comp, and license expiry, and assigns only compliant crews to open jobs.
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